Workplace Consultant

Profile

Sydney
Categories:
Business Services
Join an exceptional team with people-focused leaders
Leading international law firm with premium offices and excellent benefits
Key role in the daily operations of our Sydney centre
Excellent opportunity for a corporate facilities professional to step into a top tier law firm and assist with overall office operations.
Who are we?
We are King & Wood Mallesons. The top tier international law firm, from Asia, for the world.
A firm born in Asia, underpinned by world class capability. With over 2000 lawyers in 30 global locations, we draw from our Western and Eastern perspectives to deliver incisive counsel.
Our unique firm was born out of a big idea – that the world needs a firm like us. A firm that can bridge East and West and create a new standard of world-class legal services. A firm that attracts clients and talent with borderless ambitions. To become the leading top tier international law firm from Asia, for the world. Our clients need a top tier firm in the region who can match deep local understanding with a world-class platform. That's us. That's KWM.
We are driven by a simple purpose – to use our mastery of the law for the lasting prosperity of our clients, people and communities. It’s why we exist. It’s why we are KWM.
Everything we do is grounded in a set of core principles which guide the way we operate as a leading international firm – how we enable our clients to succeed; how we grow our people to be their best and how we support our communities to thrive.
Empathy
Betterment
Quality
Generosity
Clarity
Creativity
Trust
Dynamism
About the role
Our exceptional Business Services team are the first point of contact for the firm and integral to our daily operations – assisting Partners, staff, clients and guests alike as soon as they step onto our first-class premises. With an excellent team, people-focused leaders and leading international brand behind you, this role is an excellent opportunity for a corporate facilities professional to take their next step.
This role has oversight of key operational tasks for the firm including deliveries, assistance with office moves, re-stocking supplies and maintaining utility bays and shared storage and spaces. With your background in facilities/mailroom/operations as well as your attention to detail, you will also be tasked with ensuring all office shared spaces and internal meeting rooms are well presented, safe and secure.
Standard working hours will be 10:00 a.m. – 6:00 p.m. Monday to Friday, with very little overtime.
Key responsibilities will include:
Manage stock of stationery cupboards and consumables for the utility bays, including archive materials
Manage the valet service
Daily tenancy checks and maintenance on designated floors, ensuring spaces are clean and ready for use and any issues are rectified in a timely manner
Liaise with Building Management regarding any tenancy service requests
Liaising with external suppliers
Responding to client (internal and external) requests efficiently and effectively
Process archiving and manage the retrieval and lodgement of boxes/files from KWM storage facilities, ensuring all records are entered accurately in Elite, in accordance with internal client service level agreements
Assist with the delivery and collection of archive boxes and/or files to our internal clients and other deliveries as required
Actively manage storage in response to matter requirements
Ensure sufficient numbers of First Aid Officers and Fire Wardens are allocated per floor and all relevant documentation is up to date
Replacing desk signage, floor plans, emergency posters and other internal signage
Auditing floor plans to ensure accuracy and forecasting practice team requirements to ensure needs are met
Contributing to the continuous improvement of the department and enhancement of our client service levels
Ensuring the tenancy is a safe and secure environment for all KWM people, clients and visitors
Undertaking other tasks and projects as requested by the Business Services Manager or Head of Business Services & Premises
What experience are we looking for?
Experience in a similar role or a role with transferable skills
Excellent client service skills, demonstrating professionalism and courtesy at all times
Experience in a professional services or legal environment (desirable)
Good computer literacy and knowledge of MS Office software
Physical ability to lift and transport boxes weighing up to 16kg
Sound written and verbal communication skills, with the ability to tailor communication to different audiences
Strong time management skills and the ability to multitask
Demonstrated team focus and ability to build relationships with peers and stakeholders
A flexible, proactive approach to work hours and tasks with the ability think logically, problem solve, and take initiative
Why work with us?
We want to be the law firm clients love to work with and a great place to work and grow for our people. It’s important to us and our clients that you our people find working at KWM an enjoyable and rewarding experience.
We know our people value flexibility around when and where they work. So we are committed to offering a more adaptable way to work, we call this Agile Working.
Growth conversations and real-time feedback is also a priority. So whether it’s more targeted and meaningful conversations around professional and personal development, regular feedback, coaching or developing infrastructure, we want to help our people grow.
What else we’ll offer
Formal and informal flexible working patterns and leave arrangements
Holistic wellbeing programs to support mental and physical health, including access to a broad range of mental health resources, gym memberships, flu vaccinations and skin cancer checks
Mobility around our network when opportunities arise
Access to a large range of learning and development opportunities
A detailed framework to support working parents in balancing their personal and professional priorities
Corporate discounts on health and general insurance, superannuation advice and other products and services
Opportunities to participate in a wide range of pro-bono and community impact programs, and inclusion networks
How to apply
Please apply by selecting the apply now link below and completing an online application form.
All job applications must be submitted through
kwm.com
, Seek, LinkedIn or an authorised agency, applications through any other third-party websites will not be accepted.
For further information on this role, please contact Renee Wigan at ****
King & Wood Mallesons is an equal opportunity employer and is committed to principles of diversity and inclusion. Applications from people of Aboriginal and Torres Strait Islander descent are encouraged.

If you are not an Australian citizen or permanent resident, you must hold all visas and other approvals necessary for you to work for the firm in Australia.
Agencies - please note that we are not currently accepting applications from agencies for this role.

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